Job Objective
TEP Centre is a pioneer in the emerging field of Education Partnership, specialising in the research, design, implementation, support, and evaluation of education programmes, projects, and initiatives across the public, private and non-profit sectors. We seek to fill the role of Research/Executive Assistant to the Executive Director
The ideal candidate will have strong analytical, critical thinking, and problem-solving skills and a demonstrable ability to plan, organise, and coordinate programmes/events. The successful candidate will plan, organise, and coordinate projects, meetings, and calendars for the ED
Job Title: Research/Executive Assistant
Department: Office of the Executive Director
Reports to: Executive Director
Key Roles and Responsibilities
The specific duties and responsibilities of the Research/Executive Assistant to the Executive Director are:
Administrative
- Attend all meetings that deal with institutional development which the ED is required to attend, and take action items for immediate implementation
- Take minutes and recordings for all meetings where and when requested by the ED
- Liaise with relevant individuals and organisations (internal and external) to arrange meetings prepare agendas and draft minutes.
- Organise agendas and necessary papers, and provide minutes for meetings of ED committees dealing with TEP and other projects and organisations the ED handles
- Assist in planning and administration of the ED’s Year Planner and contribute to the production of official publications
- Provide input into general operation and management of the ED’s Office and undertake office housekeeping
Program, Project, and Service Delivery
- Ensure the development and implementation of all plans and projects
- Make recommendations, to the ED as required (or as opportunities arise)
- Analyse industry data, reports, etc. that have any actual or potential bearing on TEP and other project and organisations the ED handles
- Communication with stakeholders
- Coordinate and manage all of the ED’s events and engagements
Research
- Develop and maintain excellent data bank which will be required for decision-making
- Carry out research and prepare reports on all areas required by the Executive Director
- Assist the ED in research which she carries out as part of her professional calling
Technical and Behavioural competencies
- Organised and able to participate in physical and virtual meetings
- Act as a gatekeeper, ensuring efficient communication and organisation within the office
- Good knowledge of research process; data collection, data analysis, report writing, Pp presentations
- Ability to provide high-level administrative support to executives and senior management which include managing schedules, coordinating meetings, handling correspondence, making travel arrangements, and conducting research.
- Proven ability to work in a multi-disciplinary team with respect for diversity
- Team player with effective interpersonal and communication skills, and able to build value-adding relationships with team, clients, and partners
- Excellent analytical skills with advanced proficiency in systematic writing, written and spoken English
- Advanced experience and proficiency in writing for professional and academic purpose, technical reports, meeting report, workplan
- Good knowledge of techniques for planning, monitoring and controlling programmes
- Proficiency in Microsoft Office Suite or related software.
- Support in planning, monitoring, and controlling projects/ programmes
- Good knowledge of budgeting and resource allocation procedures
- The ability to find ways of solving or pre-empting problems.
- Ability to create and manage a database of clients/associates/partners, and vendors
Experience/Qualification
- Post-secondary education from a recognised university in a field such as Education, Research, Development, Social Work, or any other relevant field
- 3 + years of Research, Programme/Project Management experience in areas such as fundraising, partnership development, education programmes, and interventions, research and policy advocacy
- Experience in working in the international development sector is desirable
- Experience in working on education programmes, the development sector will be an added advantage
- Based in Lagos and willing to work hybrid
Benefits:
- Hybrid work mode: we work 4 days remotely and 1 day on-site
- Health coverage: medical insurance for staff and dependents (spouse and up to 4 children), health and wellness awareness
- Training opportunities: we encourage personal development and provide learning platforms to help team members grow and thrive in their career
- Team events: we cultivate team building through social events and happy hours
To apply, candidates should send a copy of their Curriculum Vitae with the email heading, ‘Research/Executive Assistant’ to recruitment@tepcentre.com. Only successful applicants will be contacted.